Print Management Solutions

PrinterAdmin offers print management solutions for small, medium and large businesses, government, libraries, non-profit organizations, schools, and other institutions. With the help of PrinterAdmin, you can take control of printing and copying to save money and more effectively utilize resources.

Print Job Manager This software is designed to help businesses and educational institutions of any size centralize print management. It allows you to control, track, and audit print usage as well as set quotas to cut toner, ink and paper wastage. It also allows secure print by PIN or card at the printer.

Print Release Station The software keeps print jobs on hold until released manually by a user or administrator. It allows you to reduce print volume and wasted paper by eliminating accidental, unnecessary, or abusive printing.

Printer Meter Reading and Toner Monitor This software can be installed on a single computer to scan your network and collect printer counter, Ink/toner level, IP address, model, serial number, MAC address. The scan can be run automatically by schedule, and printer counter & toner level report can be emailed to you daily, weekly or monthly.

Print Watermark / Header / Footer This handy tool adds username, computer name, time or date to the header or footer area of the printed document, so users can identify their printed documents easily. It can also add any watermark texts (for example, 'CONFIDENTIAL') to the printed document.

Case Studies:

Challenge: A larger company has close to 400 printers installed on Windows Print Servers which are shared. The company needs to keep track of all print jobs, help manage document output, control printing costs, and allocate expenses.

Solution: PrinterAdmin Print Job Manager was installed on each print server to monitor all printing activities. A report by department is created at the end of each month. For details, see Users Print to the Shared Printers on Windows Print Server (\\Printserver\Printer) .

Challenge: A mid-size company does not use the print server. It has 150 printers configured locally (via USB, parallel or Standard TCP/IP port). The company needs to keep track of all printing activities.

Solution: PrinterAdmin Print Job Manager was installed on a server, and the addon "Print Job Agent" was pushed to all workstations with Windows Group Policy. A report by printer is created at the end of each month. For details, see Users Print to the IP Address of Printer or the Local USB or LPT Printer.

Challenge: A small architectural firm needs a way to track and account for its in-house printing in order to transfer the printing expenses associated with project code to their clients.

Solution: PrinterAdmin Print Job Manager was installed on a computer with the "Client Billing" feature enabled, and the addon "Print Job Agent" was installed on all other computers. When users print, they are required to select a client code before the print jobs print. A report by client code is created at the end of each month. For details, see Assign Project Code/Client Code/Job Code to a Print Job.

Challenge: A university has four print servers, over 1200 computers, and 10 separated labs. The university needs to control and reduce printing costs.

Solution: PrinterAdmin Print Job Manager was installed on each print server and connected to the central SQL database. PrinterAdmin Print Job Manager allocates a printing quota to all students and controls all printing activities automatically. When students print, a pop-up print notification with the remaining quota is displayed for them to confirm the printing. For details, see Allocate Print Quotas. The student can also be required to enter the PIN before the print jobs print.

Challenge: A library has 20 computers and needs to control the printing.

Solution: Print Release Station was installed on a computer to hold all print jobs. Every time when users print, they need to create a user ID and password that they will use to release their print jobs on the print release station. For details, see Online Demo.

Challenge: A company has 30 computers. The company needs to add a watermark to all printed documents from all their applications.

Solution: Print Watermark / Header / Footer was installed on each computer. When users print from any application, a watermark is added to the printed document automatically. For details, see Print Watermark / Header / Footer.

Challenge: A larger company has 500 network printers. They need to collect the meters monthly and get notifications when the toner is low.

Solution: Printer Meter Reading and Toner Monitor was installed on a single computer to automatically collect the meters and send a report monthly. It also sends alerts about the low toner. For details, see Printer Meter Reading and Toner Monitor.

By Industry



Print Job Manager Print Release Station Print Watermark / Header / Footer Printer Meter Reading and Toner Monitor	Print Job Manager Print Release Station Print Watermark / Header / Footer Printer Meter Reading and Toner Monitor	Print Job Manager Print Release Station	Print Job Manager

By Feature

Print Job Manager	Print counting & print tracking & print job accounting. Print control & print quotas & authentication (by pin) & print rules. Client billing by client code & project code & job code. Secure print with an id badge at any printer. Follow me printing / pull printing. Printer status monitor (toner low, out of paper...). Save & archive & view all printed documents. Detail usage report by user, department, and printer.
Print Release Station	Keeps print jobs paused until released manually by a user or administrator.
Print Watermark / Header / Footer	Force a Username, Computer Name, Day, Time Page Count or Any Text to appear on the footer or header area of a printed document from all your applications. Insert overlays and Multi-line Watermarks and Texts on Each Paper Sheet.
Printer Meter Reading and Toner Monitor	Automatically Collect Meters and Toner Levels. Automatically Send Reports and Toner Low Alert.